BOSI personality test privacy notice

The notice applies to the BOSI test that you can access through a QR code or a link on the website.

1. Personal data controller

The personal data controller is:

SIA “Motify”

Registration No.: 40103454804

Registered address: Jūras iela 44A, Engure, Engures pagasts, Tukuma novads, LV-3113, Latvia

Email: motify@motify.lv

Website: https://motify.lv

If you have questions about the processing of your personal data or exercising your rights, you can contact us at the email address above. If you wish to contact the data protection officer, please indicate this in the subject line.

2. What personal data do we process?

As part of the BOSI test, we process:

• your answers to 10 questions about past experience and attitudes;
• an automatically assigned individual test identifier;
• the calculated personality profile results;
• the individual results report in PDF format;
• your email address, if you choose to receive your report;
• technical information necessary to operate the test and ensure its security.

The test does not ask for your name, and its questions are not intended to collect health data.

Your email address and test results may be linked, so this information is processed as personal data even if your name does not appear in the report.

3. For what purposes and on what legal basis do we process data?

Calculating the personality profile and sending the report

We use your answers to calculate your BOSI personality profile, prepare an individual results report and send it to the email address you provide.

Legal basis: Article 6(1)(b) of the General Data Protection Regulation (GDPR) — performance of the service provided at your request.

Operating the test and ensuring information security

We use the necessary technical data to operate the test, resolve errors and protect the system against unauthorised use.

Legal basis: Article 6(1)(f) GDPR — Motify’s legitimate interests in ensuring that the service operates securely and reliably.

Sending Motify updates

If you give separate consent to receive Motify updates, we will use your email address to send research insights, articles and information about our events and services.

Legal basis: Article 6(1)(a) GDPR — your consent.

Subscribing to updates is voluntary and is not a condition for completing the test or receiving your results. You can withdraw your consent at any time by using the unsubscribe link in the newsletter.

4. How is your personality profile prepared and used?

Your BOSI personality profile is calculated automatically based on your answers and the test’s scoring methodology.

The test is intended for self-exploration. Its results are not a medical diagnosis or an assessment of professional suitability.

BOSI test results are not used to make solely automated decisions that would have legal or similarly significant effects on you.

Motify does not share your individual test report with the event organiser, your employer or other persons without a separate legal basis.

5. Who is involved in processing personal data?

We use the following technology service providers to deliver the test:

Service providers process data in accordance with the tasks assigned to them and applicable data protection rules.

6. Is personal data transferred outside the European Economic Area?

We also use a service provider in the United States of America — BOSI DNA — to calculate the BOSI personality profile and prepare the PDF report.

This service provider receives the data necessary to perform the relevant tasks. BOSI DNA does not receive your name or email address.

For transfers of personal data outside the European Economic Area, we apply the data protection conditions set out in Chapter V GDPR.

You can obtain information about the specific transfer mechanisms and safeguards applied by writing to motify@motify.lv.

7. How long do we retain personal data?

In Motify’s systems, we retain personal data relating to the BOSI test, including test answers, calculated results, your email address and a copy of the individual report, for no longer than two years after completion of the test, unless another legal basis exists for retaining it.

At the end of the retention period, personal data is deleted or irreversibly anonymised.

Database backups are retained for up to eight days.

As part of the email delivery service, message content is retained for a limited time in accordance with the service’s data retention terms.

If you have consented to receive Motify updates, we use your email address for this purpose until you withdraw consent. We may retain information about consent given and withdrawn to the extent necessary to comply with legal requirements and demonstrate the lawfulness of processing.

8. Is providing personal data mandatory?

Completing the BOSI test is voluntary.

Answers to the test questions are necessary to calculate the personality profile.

Your email address is required only if you wish to receive your individual results report by email.

Subscribing to Motify updates is entirely voluntary.

9. Your rights

Under the GDPR, you have the right to:

• receive information about the processing of your personal data;
• request access to your personal data;
• request rectification of inaccurate data;
• request erasure of data or restriction of processing in the cases provided for by law;
• object to data processing based on legitimate interests;
• exercise data portability rights where applicable;
• withdraw your consent to receive Motify updates at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

To exercise your rights, write to motify@motify.lv.

We respond to requests without undue delay, usually within one month. In cases provided for by the GDPR, this period may be extended, and we will inform you accordingly.

If you believe that your personal data is being processed contrary to legal requirements, you have the right to lodge a complaint with Latvia’s Data State Inspectorate: https://www.dvi.gov.lv.

10. Updating this notice

Motify may update this privacy notice if the operation of the BOSI test, the conditions for processing personal data or applicable legal requirements change.

The current version of the notice is available on the website where the BOSI test is offered.

SIA “Motify”

motify@motify.lv